Updated on: 26th October 2024

ProfitOutreach is a Software as a Service (SaaS) platform designed to empower organizations and professionals by enhancing the efficiency and effectiveness of their outreach campaigns. Our mission is anchored in the delivery of highly personalized outreach solutions, primarily through LinkedIn and cold email channels. As we facilitate the creation of targeted communication sequences, we leverage actual prospect data from LinkedIn profiles and corporate web entities to tailor each interaction to the recipient’s specific context.

The trust our users place in us is fundamental, not only to our operations but to the very integrity of the services we offer. Consequently, a commitment to safeguarding your privacy is the cornerstone of our business model. We recognize that handling personal data with the utmost care and confidentiality is essential to maintaining this trust.

In the spirit of transparency and accountability, we have crafted this Privacy Policy to elucidate our principles and practices concerning the acquisition, use, and sharing of information. It serves as a pledge to our users that we uphold stringent data protection standards and fully comply with all applicable data privacy legislation.

This document will guide you through the particulars of our data management approach. It details the nature of the data collected, the nuanced methodologies of our data handling processes, and the stringent safeguards we implement to preserve the privacy and integrity of the information entrusted to us. We invite you to familiarize yourself with these provisions to understand better the measures we take to protect your privacy while enabling you to harness the full potential of ProfitOutreach.

ProfitOutreach’s data collection is critical to our service delivery, enabling us to provide personalized outreach campaigns with a high degree of relevance and effectiveness. Our data assembly processes are meticulously engineered to gather only the data necessary for these purposes. The data we collect can be primarily categorized into three distinct types: personal information from LinkedIn profiles, professional information from company websites, and user-provided data.

Personal Information from LinkedIn Profiles

Personal information is obtained from public LinkedIn profiles. This includes a variety of data points such as names, job titles, employment history, educational background, skills, endorsements, and any other information that users have made publicly available on their LinkedIn profiles. We access this data strictly in compliance with LinkedIn’s terms of service and users’ privacy settings. Our technology mimics the natural human behavior of viewing profiles on LinkedIn, ensuring that the collection of data is done without infringing on LinkedIn’s user policies.

When obtaining this information, ProfitOutreach does not solicit private messaging data or any other content that the LinkedIn user has set to private. Our focus lies solely on information intended for public display, which serves as an indicator of a professional’s areas of expertise and potential interest in the services offered by our clients.

Professional Data from Company Websites

In addition to personal data from LinkedIn, we gather professional information from company websites. This data typically includes contact details such as corporate email addresses, company size, industry type, geographical location, and publicly available information about company products, services, and the professional roles of individuals within the organization. To capture this data, ProfitOutreach relies on automated crawling technologies that scan and index corporate websites, operating in full respect of the website’s robots.txt files and terms of use.

We ensure that our data collection methods from company websites are both legal and ethical, adhering to the principle of minimal data collection. Our objective is to collect information that companies publicly disseminate for professional outreach purposes, thus avoiding any undue intrusion into corporate confidentiality.

User-Provided Data

The third category of data we collect is that which users voluntarily provide to us. This encompasses a range of information inputted by the users during the signup process or in the course of using ProfitOutreach’s services. Such data may include, but is not limited to, contact information (names, email addresses), billing information for subscription services, user preferences for outreach campaign settings, and feedback or inquiries submitted through our platform’s communication channels.

User-provided data collection is rooted in the principle of consent. At every point where personal information is requested, we ensure that users are fully informed of the reasons for the data collection and the manner in which it will be used. Consent is obtained explicitly through clear, affirmative action by the user. This approach is guided by our commitment to give users control over their personal information, reinforcing the trust essential for the use of our services.

Each type of data collected serves specific functions within our personalized outreach campaigns. Personal data from LinkedIn allows our algorithms to understand the professional background and interests of potential outreach recipients, thus enabling the creation of communication that resonates on a personal level. Professional data from company websites helps tailor the outreach to address the organizational context, ensuring that messages are relevant to the company’s industry and specific needs. Lastly, user-provided data underpins the operational aspects of our service, facilitating account management, service personalization, and direct support.

At ProfitOutreach, we adopt an uncompromising stance on maintaining the highest standards of privacy and ethical conduct in our data collection practices. Users retain complete authority over their personal information, with the provision to modify, limit, or revoke consent for data use at any stage. Our methods for sourcing data are continuously reviewed and refined to ensure alignment with evolving privacy laws and best practices, thereby securing the confidence and trust that users bestow upon us.

Cookies and Tracking Technologies

When you visit or log in to our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you, such as your email or home address.

This data may then be used by us or service providers on our behalf to send communications and marketing to these email or home addresses.

Please note that ProfitOutreach, as your service provider, does not directly contact individuals on your behalf based on this data collection. This data collection is facilitated to maintain transparency with website visitors and align with privacy laws.

Data Usage and Processing

The information gathered by ProfitOutreach is principally utilized to advance two primary objectives: to create personalized outreach campaigns and to improve the overall user experience.

Creating Personalized Outreach Campaigns:

Personalized outreach campaigns are the cornerstone of ProfitOutreach’s service offerings. The data collected is analyzed and processed to craft messages and communication sequences that are tailored to the interests, needs, and professional background of each recipient. For instance, using data from LinkedIn profiles, our algorithms can determine the most appropriate language, tone, and content for outreach messages by considering the recipient’s industry, role, and listed skills.

In developing these personalized campaigns, our systems perform complex data analyses, examining patterns in user engagement and response rates. This informs the continual refinement of campaign strategies, ensuring that communication is not only personalized but also optimized for effectiveness. Data points, such as job changes, company growth, and industry trends gleaned from company websites, are also crucial in maintaining the relevance of the outreach efforts.

Improving User Experience:

Data processing at ProfitOutreach extends beyond crafting campaigns; it is pivotal in providing a seamless and intuitive user experience. By analyzing user interactions with our platform, we gather insights into how users navigate our service, which features are most frequented, and where there may be room for improvement. This continuous loop of feedback and enhancement allows us to develop more user-centric functionalities and workflows. Additionally, the user-provided data helps customize the user interface and operational settings to match their preferences and usage patterns, such as preferred contact times or specific outreach cadences.

Data Analysis and Pattern Recognition:

ProfitOutreach employs sophisticated data analysis and pattern recognition techniques. These include the use of machine learning models that can identify trends and preferences across different industries and professional roles. This enables us not only to tailor outreach campaigns to the individual level but also to anticipate the needs of similar profiles, thus proactively adapting our services. The data-driven insights also guide our content creation processes, helping to generate relevant and engaging material for our campaigns.

Data analysis operations are bound by stringent quality checks and validation procedures, ensuring that the insights derived are both accurate and applicable. Pattern recognition algorithms are periodically reviewed and updated in response to the shifting landscapes of industries, job functions, and market demands, warranting that the data informs approaches that are both current and predictive of future trends.

Compliance with Legal Bases:

Our processing activities are guided by and compliant with established legal bases, including consent and legitimate interest. Prior to any data collection or processing, ProfitOutreach obtains explicit consent from users where required by law, especially in relation to personal data obtained directly through our platform. Users are fully informed about the nature of the data being collected, the purposes for its processing, and their rights with respect to their data.

Additionally, we rely on the legitimate interest basis where appropriate. For instance, when it comes to the collection of professional data from company websites, our legitimate interest lies in the facilitation of business-to-business interactions that are presumed to be beneficial to both parties – the outreach initiator and the recipient. This legitimate interest, however, is always balanced against the rights and freedoms of the data subjects, ensuring that their privacy is not unjustly encroached upon.

In both instances, ProfitOutreach maintains a transparent and open dialogue with users, making certain that they retain control over their data. Consent can be withdrawn at any time, and users are able to access and adjust their preferences through the user settings within our platform.

The entirety of our data usage and processing activities adheres strictly to regulatory frameworks like the General Data Protection Regulation (GDPR) for EU residents, which stipulate stringent requirements for consent, data minimization, and processing transparency. Our internal policies and procedures are designed to ensure that we remain not only within the letter of these laws but also within the spirit, fostering trust and confidence in our stakeholders.

Through meticulous data processing and adherence to legal bases, ProfitOutreach achieves its twin objectives: the delivery of highly effective personalized outreach campaigns and the continual enhancement of user experience. Our commitment to responsible data usage is a testament to the value we place on the personal and professional data entrusted to us by our users, a foundation upon which the efficacy and integrity of our services are built.

Data Sharing and Disclosure

ProfitOutreach recognizes the importance of maintaining the privacy and integrity of the data it handles. Our users trust us with sensitive information, and we take this responsibility seriously. Data sharing and disclosure at ProfitOutreach are performed with utmost discretion and in accordance with the highest privacy standards. We share data only when necessary, either to provide the service we offer or to comply with legal obligations, and always with a steadfast commitment to maintaining user privacy.

Service Providers and Data Sharing

ProfitOutreach engages various service providers to facilitate the optimal provision of our personalized outreach services. These third-party service providers include cloud storage providers, data analytics companies, customer service application providers, and marketing platforms. Our partnerships with these entities necessitate certain data sharing to enable them to perform their services effectively on our behalf.

The circumstances under which data may be shared with these service providers are specifically outlined in our service agreements and are subject to strict data processing terms. These terms include:

1. Service Execution: We may share user data with service providers to the extent necessary for the execution of their services. For example, cloud storage providers require access to data to store it securely on our behalf.
2. Service Improvement: To enhance the functionality and performance of our services, we may share data with analytics providers. These entities process data to generate insights that help us improve user experience and optimize campaign performance.
3. Technical Support: Sharing of data may occur when troubleshooting and providing technical support is needed. In such cases, access to data by customer service platforms may be granted to resolve user issues.
4. Regulatory Compliance and Legal Obligations: There are situations where we may be required by law to disclose data to comply with legal obligations such as court orders, subpoenas, or other legal processes. In such instances, only the data expressly requested by a legal authority and necessary to satisfy the legal requirement will be disclosed.

All service providers are bound by contract to keep ProfitOutreach user data confidential and to use the information only for the purposes for which it was disclosed. They are not permitted to use user data for their own purposes or to disclose it to additional third parties without express consent from ProfitOutreach and its users.

Data Safeguarding Steps with Third Parties

To ensure the confidentiality, integrity, and availability of user data, ProfitOutreach takes the following safeguarding steps with respect to third-party relations:

1. Data Processing Agreements (DPAs): We enter into DPAs with all service providers. These agreements outline the data protection obligations of the service providers and limit their use of the data strictly to the agreed-upon purposes.
2. Access Control: Service providers are granted access only to the specific sets of data necessary for the fulfillment of their contractual duties. Access is controlled through robust authentication and authorization mechanisms.
3. Subprocessing Restrictions: Our agreements with service providers prohibit further sharing or subcontracting without our express approval. Any subprocessors must agree to the same data protection standards as the primary service provider.
4. Audit Rights: ProfitOutreach reserves the right to audit or inspect our service providers to ensure compliance with our data protection standards and legal obligations. This may include assessments of their security practices, procedures, and compliance with DPAs.
5. Security Measures: We require service providers to implement appropriate technical and organizational security measures to protect user data. These measures include encryption, firewalls, and anti-malware defenses.
6. Data Breach Protocols: In the event of a data breach, service providers must immediately notify ProfitOutreach, and together we undertake prompt action to mitigate any potential harm. Service providers are also expected to cooperate with any subsequent investigations and remediation efforts.
7. Data Minimization: We adhere to the principle of data minimization in our data sharing practices. Only the minimum amount of data necessary for the performance of a specific service is shared, and data is anonymized or pseudonymized where possible.
8. International Data Transfers: Where data is transferred internationally, ProfitOutreach ensures that such transfers are conducted in compliance with applicable data protection laws, including ensuring adequate levels of protection and security. If necessary, mechanisms such as Standard Contractual Clauses (SCCs) or reliance on adequacy decisions are used to legitimize these transfers.

Legal Authorities and Disclosure

Occasionally, ProfitOutreach may be required to disclose user data to legal authorities. Such disclosures are made strictly within the confines of the law and are limited to what is legally mandated. Before any disclosure, ProfitOutreach will scrutinize the request to ensure that it is lawful, proportionate, and justified. We are committed to defending the privacy rights of our users and will challenge requests that appear overly broad or do not have a proper legal basis.

Transparency is also a key part of our disclosure process. Whenever permissible, we will inform the affected user(s) about the request and the data that has been disclosed unless we are legally prohibited from doing so or there is a clear and immediate risk to a person’s safety or the integrity of ongoing investigations.

ProfitOutreach’s data sharing and disclosure practices are designed to strike a balance between providing our services effectively, complying with our legal obligations, and upholding the privacy of our users. By detailing these practices in our privacy policy, we aim to provide a clear understanding of how user data may be shared and the stringent measures in place to protect it when it is.

[The following section continues with ‘A presentation of users’ rights concerning their data…’]

User Rights and Data Management

ProfitOutreach acknowledges the importance of empowering our users with control over their personal data. Under data protection laws such as the General Data Protection Regulation (GDPR) for users in the European Union and the California Consumer Privacy Act (CCPA) for residents of California, users are entitled to specific rights in relation to their personal data. These rights are fundamental to our data management practices and are provided to all of our users, regardless of their geographical location.

Right to Access

Users have the right to obtain confirmation as to whether or not personal data concerning them is being processed, and, where that is the case, access to their personal data. They are entitled to receive a copy of the personal data undergoing processing by ProfitOutreach. To facilitate this, ProfitOutreach provides users with a user-friendly interface within their account settings to request access to their data. Once requested, ProfitOutreach will provide a comprehensive data report within one month of the request.

Right to Rectification

If personal data is inaccurate or incomplete, users have the right to have the data corrected. ProfitOutreach provides the functionality for users to directly update their profile information and other data they have submitted. In cases where automated means are not available, users can contact our support team to request corrections, and we will make the necessary adjustments without undue delay.

Right to Erasure (‘Right to be Forgotten’)

Users can request the deletion of personal data where there is no compelling reason for its continued processing. ProfitOutreach honors such requests, subject to any legal obligations that may require us to retain certain data (e.g., for compliance with tax laws or to address disputes). Requests for data erasure can be made directly through the user account settings, where users can choose to delete their account. Upon confirmation, all personal data will be removed from our active systems and backups within a reasonable time frame.

Right to Restriction of Processing

Users have the right to limit the processing of their personal data under certain circumstances, such as when the accuracy of the data is contested or when the processing is unlawful but the user opposes erasure and requests restriction instead. During the period of restriction, ProfitOutreach will only process the data with the user’s consent, for the establishment, exercise, or defense of legal claims, or for the protection of the rights of another natural or legal person. To impose such restrictions, users should reach out to our customer support team with their request.

Right to Data Portability

Users have the right to receive their personal data, which they have provided to ProfitOutreach, in a structured, commonly used, and machine-readable format. They also have the right to transmit that data to another controller without hindrance from ProfitOutreach. To exercise the right to data portability, users can access the export feature within their account settings that allows them to download their data in a usable format.

Right to Object

Users have the right to object to the processing of their personal data for direct marketing purposes, including profiling to the extent that it is related to such direct marketing. ProfitOutreach respects users’ decisions and offers a straightforward option within the user account settings to opt-out of marketing communications. Further objections regarding data processing can be directed to our customer support team.

Right to not be subject to Automated Decision-Making

ProfitOutreach does not base significant decisions solely on automated processing, including profiling, which produces legal effects concerning users or similarly significantly affects them. If such processes are employed in the future, users will retain the right to obtain human intervention, express their point of view, and contest the decision.

Exercising Your Rights

To exercise any of the rights listed above, users may use the designated features within the ProfitOutreach platform or contact our Data Protection Officer (DPO) by sending an email to [DPO contact email]. Our DPO is tasked with ensuring compliance with data protection laws and facilitating the exercise of user rights.

Verification of User Requests

To protect user data from unauthorized access or disclosure, ProfitOutreach has implemented verification procedures for users who exercise their rights under data protection law. When a user submits a request, we may ask for additional information to confirm their identity before we can proceed with the request.

Timing and Communication

ProfitOutreach aims to respond to all legitimate requests within one month. If the request is particularly complex or if you have made multiple requests, it may take us longer. In such cases, we will notify you and keep you updated.

Complaints

Users who are unsatisfied with the way their data is managed or how their rights are handled can lodge a complaint with the appropriate data protection authority. Contact details for these authorities are available on their respective websites.

Fees

Typically, no fee is required to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is unfounded, repetitive, or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

Automated Opt-Out Mechanisms

ProfitOutreach believes in simplifying the process of user rights management. For this reason, we have automated opt-out mechanisms for subscriptions and marketing messages, which can be easily managed from the user account settings.

Through robust systems and procedures, ProfitOutreach empowers users to manage their personal data and exercise their rights with ease and assurance. Our commitment to data protection is unwavering, and we continuously work to enhance user control and data management capabilities on our platform.

Data Security Measures

ProfitOutreach places paramount importance on the security of the personal and professional data entrusted to our platform. We employ industry-standard security protocols and technology to ensure the integrity, confidentiality, and availability of all user data within our system. Our robust security measures are designed to protect against unauthorized access, disclosure, alteration, and destruction of the information under our control.

SSL Encryption

ProfitOutreach utilizes Secure Sockets Layer (SSL) encryption to establish a secure and encrypted channel for data transmission between our users’ devices and our servers. This encryption acts as a safeguard against interception or eavesdropping by third parties while data is in transit. The SSL technology encrypts personal information, such as login credentials and personal data retrieved from LinkedIn profiles and company websites, thus ensuring that only the intended recipients can decipher and utilize the data.

Two-Factor Authentication (2FA)

Recognizing the heightened need for account security, ProfitOutreach has implemented two-factor authentication as an additional layer of protection for user accounts. This security feature requires not only a password and username but also something that the user possesses – typically a code sent to the user’s mobile device or generated by an authenticator app. 2FA drastically reduces the chances of unauthorized access stemming from compromised credentials by ensuring that account changes and logins are authenticated in two distinct ways.

Access Controls

Access to user data within ProfitOutreach’s systems is governed by strict access control policies. Access is restricted to authorized personnel only, on a need-to-know basis, consistent with their job responsibilities. These control measures are enforced through a combination of technical solutions and administrative protocols. Each employee is assigned unique credentials to track their access and actions within our systems. Our role-based access control system ensures that only individuals with the proper authorization can access sensitive data or administrative functions, reducing the risk of unauthorized data manipulation or exposure.

Data Processing Agreements

ProfitOutreach enters into Data Processing Agreements (DPAs) with all third-party service providers who may process personal data on our behalf. These DPAs outline the responsibilities of the third parties and mandate that they employ data protection measures that are at least as stringent as those practiced by ProfitOutreach. We diligently vet these service providers for compliance with our security standards to ensure that they maintain the same level of data protection that we provide directly.

Regular Security Audits

ProfitOutreach’s commitment to data security is maintained through regular audits and continuous monitoring of our systems. These audits are conducted both internally and by independent third-party security experts. The findings and recommendations of these audits are taken very seriously and are used to inform and direct any necessary enhancements to our security infrastructure.

Certifications

As part of our unwavering commitment to security, ProfitOutreach actively pursues relevant security certifications and compliances. These include standards such as ISO/IEC 27001, which is a widely recognized international security management standard that specifies the requirements for establishing, implementing, maintaining, and continually improving an information security management system within the context of the organization’s overall business risks. Our adherence to such standards is a testament to our rigorous security protocols and management practices.

Incident Response Plan

ProfitOutreach has a comprehensive incident response plan that outlines the procedures to be followed in the event of a data breach or security incident. Our incident response team is equipped to respond swiftly to any potential data breach, mitigating any impact and communicating transparently with all affected parties. We are committed to notifying users and the relevant authorities in the case of any breach in accordance with data protection laws.

Employee Training

We understand that security is not solely a technological issue but also a human one. ProfitOutreach employees receive regular training on data protection and security practices. This training includes understanding the sensitive nature of the data we manage, recognizing potential security threats, and following best practices to prevent unauthorized data access or leaks.

Continuous Improvement

In the dynamic landscape of cybersecurity, ProfitOutreach understands the necessity of continually evaluating and enhancing our security measures. We monitor evolving threats and adjust our security posture accordingly, leveraging new technologies and best practices to bolster our defenses.

Infrastructure Security

Our platform is built on secure infrastructure, designed to provide resilience against attacks and system failures. We employ network security measures such as firewalls, intrusion detection systems, and anti-malware protections to safeguard against external threats. Regular backups of user data are performed to prevent data loss and ensure business continuity in case of unforeseen events.

Through these comprehensive security measures, ProfitOutreach maintains a secure environment for all user data, thereby upholding our promise of trust and reliability to our users. Our security practices are an integral component of our service, and we are dedicated to preserving the confidentiality, integrity, and availability of the personal and professional data in our care.

ProfitOutreach acknowledges the significance of compliance with international data protection laws, recognizing the global scope of our operations and the diverse locations of our users. We are dedicated to safeguarding personal data and uphold the principles set out in various data protection legislations to ensure that our users’ rights are protected, no matter where they are located.

Global Data Protection Standards

Our commitment to data protection extends globally, and we strive to conform to international standards, including but not limited to the General Data Protection Regulation (GDPR) for individuals within the European Union (EU) and the European Economic Area (EEA), the California Consumer Privacy Act (CCPA) for residents of California, and other relevant data protection laws. We continually evaluate our policies and procedures to align with these regulations and ensure that we offer consistent and robust data protection across all jurisdictions.

General Data Protection Regulation (GDPR) Compliance

As part of our commitment to GDPR compliance, ProfitOutreach has implemented a comprehensive data protection framework that governs the collection, use, processing, and sharing of personal data originating from the EU and EEA.

Our data processing activities are guided by the principles of lawfulness, fairness, and transparency. We collect and process personal data only for specified, explicit, and legitimate purposes. We ensure that the data collected is adequate, relevant, and limited to what is necessary for the purposes for which it is processed.

We recognize the importance of obtaining explicit consent from our users for the processing of their personal data where required. Users can withdraw their consent at any time, which will lead to the cessation of data processing activities based on that consent. Additionally, we process personal data under other lawful bases as provided by the GDPR, such as the necessity of processing for the performance of a contract or to comply with legal obligations.

Data Protection Impact Assessments

To ensure that high-risk data processing activities do not pose a threat to data subjects’ rights and freedoms, ProfitOutreach undertakes Data Protection Impact Assessments (DPIAs) when required under the GDPR. These assessments help us identify, assess, and mitigate any risks arising from new projects or technologies that involve personal data processing.

Data Protection Officer (DPO)

ProfitOutreach has appointed a Data Protection Officer (DPO) in accordance with GDPR requirements. The DPO is tasked with overseeing our data protection strategy and its implementation to ensure compliance with GDPR requirements. The DPO also serves as a point of contact for supervisory authorities and for data subjects who have inquiries or concerns regarding their personal data.

Data Subject Rights

Under GDPR, data subjects are afforded specific rights regarding their personal data. These rights include access to their data, the right to rectification, the right to erasure (‘right to be forgotten’), the right to restrict processing, the right to data portability, the right to object to processing, and rights concerning automated decision-making and profiling.

ProfitOutreach has established internal policies and mechanisms to ensure these rights can be exercised easily and without undue delay. Any requests related to data subject rights can be directed to our DPO, whose contact details are provided in our policy.

International Data Transfers

ProfitOutreach complies with the GDPR’s requirements on the transfer of personal data outside the EU and EEA. We ensure that such transfers are carried out in accordance with the established transfer mechanisms like Standard Contractual Clauses (SCCs), or that the country to which the data is transferred has been deemed to have an adequate level of data protection by the European Commission.

Record of Processing Activities (RoPA)

We maintain a Record of Processing Activities (RoPA) as required by the GDPR, which details our processing activities, the purposes of the processing, the categories of data subjects and personal data, and the recipients to whom the personal data has been disclosed.

Training and Awareness

Employees at ProfitOutreach receive regular training on data protection laws, and we foster a culture of data privacy and security throughout our organization. Our team is educated on the importance of GDPR and other data protection laws, as well as on their individual responsibilities to ensure compliance in their daily operations.

Continuous Review and Update of Data Protection Measures

Our data protection measures are not static; we continuously review and update our practices in response to legal developments, technological advancements, and best practice guidelines. We remain vigilant and adaptable to the dynamic nature of data protection laws and standards to ensure we maintain a high level of protection for our users’ personal data.

ProfitOutreach’s adherence to global data protection standards is a testament to our commitment to privacy and our respect for the data we are entrusted with. We take a proactive approach in our compliance efforts, understanding the trust our users place in us, and we are dedicated to upholding that trust through vigilant compliance with data protection laws.

Next Steps and Policy Adaptations

Moving forward, it is essential to be aware that the landscape of data protection laws can evolve. ProfitOutreach is prepared to adapt our privacy policy in response to such changes.

Policy Updates and User Notification

ProfitOutreach reserves the right to update or modify this privacy policy at any time and from time to time without prior notice. However, we will not make changes that result in significant additional uses or disclosures of your personal information without allowing you to consent to such changes. We will post any changes to this policy on this page and, if the changes are significant, we will provide a more prominent notice, including, for specific services, email notification of privacy policy changes.

We may, at our discretion, choose to alert all users with whom we have collected personal data of the changes in our privacy policy in the following manner:

• Notification via Email: Users who have opted in to receive communications from ProfitOutreach may be notified via the email address associated with their account. This notification will include a summary of the key changes made to the privacy policy and a date from which the new policy will take effect.
• In-Platform Notifications: Upon logging into the ProfitOutreach platform, users may be presented with a notification alerting them to any changes to the privacy policy. This notification will typically include a link to the revised policy document and may outline the core changes in a summary format.
• Notification via Service Messages or Banners: We may use persistent service messages or banners displayed across our website or within our platform, which remain until actively dismissed by the user, to ensure visibility of any changes to our privacy policy.
• Public Announcements: For substantive changes that have a broad impact, or if legally required, we may also publish public announcements on our official channels, such as our blog or social media profiles.
• Revision Date: The privacy policy have a clearly marked “last updated” date at the beginning of the document, allowing users to easily ascertain the timeliness of the policy.

Please review the privacy policy periodically, especially before you provide any personal information. This privacy policy was last updated on the date indicated above. Your continued use of the services after any changes or revisions to this privacy policy shall indicate your agreement with the terms of such a revised privacy policy.

Following the posting of changes, your use or continued use of the ProfitOutreach services will constitute your acceptance of such changes and agreement to be bound by the updated policy. We encourage you to read this privacy policy in full to understand our privacy practices before using our services or submitting any personal information to us.

If we hold a user’s personal data and that data is subject to any changes in our privacy policy that materially affect that user, we will, where necessary and practicable, obtain the user’s consent before applying these changes to their personal data. If the user does not give their consent for the application of these changes, the user’s account with the platform may become inactive, or their ability to access certain services may be restricted.

If users have any questions or concerns about this policy or its related practices, or if they are concerned about a possible breach of local privacy laws, they may contact our designated Privacy Officer. We will respond to questions or concerns within the time required by applicable law. Please see the section titled “Contact Information for Privacy Inquiries” for further details on how to contact us.

Contact Information for Privacy Inquiries

ProfitOutreach understands that your privacy is paramount, and we are dedicated to safeguarding your personal information. Should you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, we welcome your correspondence and commit to addressing your privacy-related inquiries with due diligence and care.

For all data protection and privacy matters, including requests to exercise your rights as a data subject (such as data access, rectification, or deletion), please use the following contact details:

• Email: You may reach out to our Privacy Officer by sending an email to [email protected]. To help us process your request effectively, please include specific details of your inquiry or the nature of your request, and be sure to use the subject line “Privacy Inquiry.” We aim to respond to email communications within 72 hours of receipt.
• Contact Form: If you prefer, you may submit your privacy inquiries through a dedicated contact form available on our website. Visit  and https://profitoutreach.app/contact/ fill out the form with your name, email address, and a clear description of your concern or request. This will ensure that your query is routed swiftly to the appropriate team for a response.
• Telephone: For those who wish to speak directly to a representative, our Privacy Officer can be reached by phone at +1 (555) 123-4567 during regular business hours, Monday to Friday, 9:00 AM to 5:00 PM (EST). Please note that while we are available for phone inquiries, email or written contact is preferred for accurate recording and tracking of your privacy concerns.
• Postal Mail: Written inquiries can be addressed to:
  • ProfitOutreach Privacy Officer
    1309 Coffeen Avenue STE 1200
    Sheridan, Wyoming 82801
    United States
  • Please ensure that any postal communications include sufficient detail about your inquiry, as well as your contact information, so that we may respond effectively. Expect a written reply within 14 business days of the receipt of your letter.

• In-Person Meetings: In specific circumstances where an in-person discussion is necessary, you may request a meeting with our Privacy Officer. To schedule a meeting, please send a request via email or phone using the above contact details, and include the reason for requesting an in-person discussion. We will make every effort to accommodate reasonable requests for such meetings.

ProfitOutreach takes privacy inquiries very seriously, and we are committed to providing timely and articulate responses to all your questions and concerns. We are proactive in ensuring that our Privacy Officer is equipped with the knowledge and resources required to address the intricacies of data protection and privacy law, including the European General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other relevant regulations.

In the case that you feel your privacy rights have not been adequately respected or you have a complaint about our data processing activities, you may also have the right to lodge a complaint with a supervisory authority competent in your country or region. We encourage you to contact us first, so we may attempt to resolve any issues directly.

We remain vigilant in protecting the personal information we manage and support transparency in our data processing activities. At ProfitOutreach, we continually strive to foster trust and confidence in our users by upholding high standards of privacy and data protection. Your engagement with our platform is highly valued, and we pledge to treat your personal data with the utmost respect and care.